Choosing the best remote work software comes down to figuring out what each department needs. Not every business requires graphic design tools, especially if you outsource design. The same could be said for anything you use that is proprietary, such as content management systems (CMS) or CRM. Regardless of what type of software you need, it’s important to ensure they all operate in the cloud, offer strong security and are scalable in different ways.
The most obvious requirement for the best remote work software is that it is based in the cloud. You need to choose software that you can use online, whether it’s through an app or a browser. It’s the only viable option for having multiple people work together on projects, communicate or share data and files.
In light of all of your work and data being online, whether it’s in transit or at rest, it’s vital to choose software that includes at least the basic security features you need. Data and file encryption are a starting point, as is two-factor authentication (2FA) or multifactor authentication (MFA) to keep your data safe. Look for user role management to secure more sensitive data for only those who need access to it.
To extend functionality of the software you choose, keep in mind how you can connect other apps you use. The best option would be to find software that offers a two-way sync of data, which can cut down on manual data entry, duplicate data and missing data points. Integrations can also make it easier for you to choose one platform as a home base and simply connect the other apps you use as satellite tools.
Ease of Use
You want your team to adopt new software quickly, so it’s best to choose software that’s intuitive. Steep learning curves may prevent your team from migrating from what they’ve used before to the new one. Look for software that includes thorough walk-throughs, intuitive interfaces and helpful knowledge bases.
As important as it is to have an affordable option, it’s just as important to have access to the features you need. This is highly subjective, so you need to figure out what each team needs and what each team wants. For example, you may only need a simple graphic design tool for one user, in which case the free Canva account may suffice. However, if you have several departments that need flexible project management software, Trello might not be enough, but ClickUp could be worth the extra cost.