As you shop around for the right trucking software for your small business, you’ll find that no two solutions are exactly alike. In fact, each option has its own unique selling points and drawbacks. To help narrow down your search, here are four factors to consider.
These are important features that can help you grow your fleet and improve operational efficiency.
- Dispatch and scheduling management: With dispatch and scheduling management, you can assign loads to drivers and track their progress in real time. This is a huge plus, especially if your business runs on tight schedules and hopes to reduce idle and wait times.
- GPS tracking: GPS tracking will keep you informed on the status of your drivers. You can use it to zero in on the most efficient routes based on conditions, including traffic, construction and weather.
- Driver management: Driver management systems keep tabs on driver behaviors, such as speeding, idling and aggressive breaking. They can ensure safety and improve performance.
- Billing and invoicing: Billing and invoicing is vital if you’re looking for a way to keep track of your finances and ensure you get paid on time. You can create invoices and monitor payments all in one place.
- Reporting and analytics: Reporting and analytics are crucial as you can use them to identify strengths and weaknesses, so you know what’s working and where you need to improve.
- Communication features: Messaging, alerts and similar tools are designed to facilitate communication between drivers and dispatch. You’ll find that they improve coordination and reduce response times.
Compliance and Safety
It can be a challenge to ensure compliance and safety. That’s where trucking software comes in. A quality solution should keep track of important documentation and automate regulatory processes. Ideally, it should also help you pinpoint potential safety hazards and reduce risk through real-time warnings and alerts for your drivers. When used properly, trucking software can help you avoid hefty fines, protect your reputation and keep your drivers safe.
Ease of Use
User-friendly and simple to navigate: It should have a user-friendly interface with intuitive navigation. Workers shouldn’t need excessive training and should be able to get the software up and running quickly.
A trucking software is only effective if drivers and other key players know how to use it. For this reason, it’s a good idea to avoid complicated solutions that may lead to downtime and frustration. Prioritize software with an intuitive interface that anyone can learn quickly, regardless of technical skill. Fortunately, most products come with a free demo so you can get a feel for ease of use before you commit to it.
Trucking software can’t help you with all your business activities. It’s highly likely that you use other solutions to assist with accounting, payroll, maintenance and more. Be sure the trucking software you choose seamlessly integrates with your CRM, payroll software, telematics, fuel cards and any other technologies you depend on to operate smoothly.